Your privacy matters to us. This Privacy Policy explains how PyClubs (“we”, “our”, “us”) collects, uses, and protects your personal data when you interact with our platform, website, events, or community.
By using PyClubs or participating in our community, you agree to this Privacy Policy.
1. Who We Are
PyClubs is a global network of university-based Python programming communities that foster learning, collaboration, and mentorship among students.
Website: www.pyclubs.org
Email: privacy@pyclubs.org
2. What Information We Collect
2.1 Information You Provide
- Name and Email
- University or Institution
- Club details (for Club Leads)
- Membership Data (counts & demographics)
- Profile information (roles, interests, skills)
- Event registrations and feedback
- Communications and support requests
2.2 Information We Collect Automatically
- IP Address & Device Info
- Usage data (pages visited, features used)
- Cookies & Tracking Data (see Cookie Policy)
2.3 Information from Third-Parties
- Google Forms (Club membership insights)
- Social Media (if connected)
- Educational Institutions (for club verification)
3. Why We Collect This Information
We use your information to:
- Operate and maintain the PyClubs platform
- Facilitate Club operations and manage memberships
- Communicate updates, resources, and event info
- Personalize your experience (including birthday messages if shared)
- Improve platform functionality
- Keep the community safe and secure
- Comply with applicable laws
4. Sharing Your Information
We only share your data when necessary:
- With trusted service providers (hosting, email, analytics)
- With Club Leads (for club management only)
- With educational institutions (for club verification)
- When legally required (law enforcement, courts)
- In case of mergers or acquisitions
- With your consent
We never sell your data.
5. Data Security
We protect your data using:
- Encryption
- Secure servers
- Access controls
- Regular security audits
- Staff privacy training
Despite our efforts, no system is 100% secure.
6. Your Rights
Depending on your location, you may have rights to:
- Access your data
- Correct or update data
- Request deletion
- Object to certain processing
- Withdraw consent
To exercise any of these rights, email privacy@pyclubs.org
7. Data Retention
We retain your data only as long as necessary to:
- Provide services
- Meet legal obligations
- Maintain community records
When data is no longer needed, we securely delete or anonymize it.
8. Cookies Policy
We use cookies to:
- Enable core functionality
- Understand site usage
- Improve user experience
You can manage or disable cookies in your browser settings.
9. International Data Transfers
Your data may be transferred across countries where PyClubs operates. We use industry-standard safeguards to protect your data in all regions.
10. Children’s Privacy
PyClubs is not intended for users under 16. We do not knowingly collect data from children under 16.
If you believe a child has shared personal data with us, contact privacy@pyclubs.org
11. Third-Party Links
Our website may contain links to other sites. We are not responsible for their privacy practices.
12. Changes to This Policy
We may update this Privacy Policy. Material changes will be communicated via:
- Our website
- Email notifications (if applicable)
Please check this page regularly.
13. Contact Us
If you have any questions about this Privacy Policy or your data:
PyClubs — Data Protection
Email: privacy@pyclubs.org
Website: www.pyclubs.org
By using PyClubs, you acknowledge that you have read, understood, and agreed to this Privacy Policy.